STATUTES

English translation of the official statutes as deposited in French in Paris, France, March 12th 1998 Modified June 26th 2008

Article 1: Designation

A statutory association governed by the French law of July 1st, 1901 and its law of enforcement of August 16th, 1901 is founded between the subscribers of the following articles and designated as follows: EUNIS (European University Information Systems).

Article 2: Purpose

This association was founded with the following objectives:

• to encourage exchanges, cooperation and debates between the persons responsible for information systems in higher education or research institutes/organizations within Europe,
• to discuss with the major suppliers of information systems and to present them with the University point of view,
• to establish relationships with supervisory organizations in charge of information systems in higher education and in research institutes in each country as well as at the European level.

Article 3: Domicile

The domicile is located:

c/o Pr Yves Epelboin,  Case 1205, Université Pierre et Marie Curie, CPM, 4 place Jussieu, 75252 Paris Cedex 05.The Board of Directors has the power to transfer the domicile. However, ratification by the General Assembly is necessary.

Article 4: Members

The association is made up of Regular Members, Members by Correspondence, Honorary Members and Corporate Members.

• Regular Members are Higher Education and Research Institutions within Europe, (for example Universities, Research Institutions, Faculties, Institutes, National Public Organisations in Higher Education and Research) who are represented by Representatives. In the following we sometimes write “member” for “representative of a member”. Representatives are persons appointed by their institutions and they must work in the field of information systems in their higher education or research institution. Regular Members commit themselves to paying an annual subscription.
• Members by Correspondence are selected in a similar manner to Regular Members. Members by Correspondence are ineligible as Regular Members. This category is reserved for representatives of non-European institutions. Members by Correspondence pay a subscription, but they do not have voting rights.
• Honorary Members are persons who have rendered notable service to the association. They are appointed by the General Assembly after proposal by the Council. They do not have to pay any subscription. They do not have voting rights.
• Corporate Members are companies interested in EUNIS activities. They are appointed by the General Assembly after proposal by the Council. They pay a subscription but do not have voting rights.

Article 5: Admission

To become Members of the association, applications must be submitted to the Board of Directors, which considers candidates for membership during its meetings and proposes them for approval by a Council vote. Each application should be signed by an authority of the Education or Research institution/organization giving the name of the representative on the EUNIS General Assembly. A new representative should be nominated if this person leaves the institution.

Article 6: Removal

A Regular Member, Member by Correspondence or Corporate Member may by removed if it fails to pay its subscription, and its representative will be removed accordingly from the General Assembly and any other committees.

The EUNIS Board of Directors reserves the right to ask a Regular Member to replace its Representative if this Representative behaves in a way which conflicts with the aims of EUNIS.

Article 7: Resources

The resources of the association are divided up as follows :

• the amount of admission fees and subscriptions,
• subsidies from state and local authorities,
• all other resources which are not forbidden by the rules and regulations in force.

Article 8: Management structure

The management of EUNIS is organised in the following bodies:

• The General Assembly
• The Council
• The Board of Directors

Article 9: General Assembly

The General Assembly includes all the Representatives of Regular Members, Members by Correspondence and Corporate Members as well as Honorary Members.

Regular Members of the General Assembly elect the Council.

Article 10: Council

The Council is made up of no more than 24 (twenty-four) Regular Members, each elected for 3 (three) years by the General Assembly.

No more than 2 (two) persons from the same country can be members of the Council at the same time.

Each member of the Council has equal rights.

Article 11: Board of Directors

The association is directed by a Board of Directors, made up of at most 12 Members of the Council, each elected for three years by the Council. Members may be re-elected twice. One third of the Board members are elected every year by the Council. Procedures for creating a suitable system of elections are described in the Internal Rules.

The Board of Directors is empowered to run and administer the association, subject to the powers of the Council.

The Board of Directors elects once a year by secret ballot the following officers among its members:

• a President,
• if need be, up to 3 Vice-Presidents,
• a Secretary and, if need be, a Deputy Secretary,
• a Treasurer and, if need be, a Deputy Treasurer.

The President represents the association in all the matters of civil law. He or she may give a proxy to any Member of the Board of Directors under the terms stipulated in the Internal Rules.

In the event of vacancies, the Board of Directors temporarily provides for the replacement of its Members. Their permanent replacement is made on the occasion of the next Council for the duration of the original term of office.

Article 12: Meeting of the Board of Directors

The Board of Directors meets at least once a year, by notification of the President, or at the request of at least one third of the Members. Decisions are made by majority vote. In case of a tie, the President casts the deciding vote.

Any attending Board member can represent at most one non-attending member. Postal vote is not permitted.

Any Member of the Board who fails to attend two meetings in a row may be removed from the Board.

Past Presidents are invited to attend the Board meetings as advisors. They do not have voting rights.

Article 13: Council Meeting

A Council meeting is called at least once a year. The annual Council meeting follows immediately after the annual meeting of the General Assembly.

At least fifteen days before the date of the Council, the Secretary calls a meeting of the Council members. The draft agenda appears on the notification to attend. The Council Members can suggest additional agenda items by notifying the secretary one week before the meeting.

After discussion of all the items of the agenda, new members to replace outgoing members of the Board are elected.

At the Council meeting decisions can only be made on items appearing on the agenda.
Voting requires a quorum of half of the Council Members to be valid. Decisions are taken by absolute majority of attending or represented Council Members. Any attending member can represent at most one non-attending member. Postal vote is not permitted. If need be, the President or more than half the registered Council Members can call an additional meeting of the Council.

Article 14: Meeting of the General Assembly

The General Assembly includes all the Members of the association, whatever their membership position. It is called at least once a year. The annual General Assembly takes place during the EUNIS Annual Conference.

At least fifteen days before the date of the General Assembly, the Secretary calls a meeting of the Members. The draft agenda appears on the notification to attend. The General Assembly Members can suggest additional agenda items by notifying the secretary one week before the meeting.

The President, assisted by his officers, chairs the Assembly meeting and presents the previous year’s activity report for the association. The Treasurer explains his management of the finances.

At the General Assembly meeting decisions can only be made on items appearing on the agenda.
Decisions are taken by absolute majority of attending or represented General Assembly Members. Any attending member can represent at most one non-attending member. Postal voting is not permitted.

If need be, the President or more than half the registered General Assembly Members can call an extraordinary meeting of the General Assembly.

Article 15: Internal Rules

Internal Rules can be established by the Council. Internal Rules are meant to lay down non-statutory matters, notably those dealing with the internal organization of the association.

Article 16: Dissolution

In the event of a dissolution pronounced by at least two thirds of the Members attending the General Assembly, under the terms of validity set out in Article 10, one or several liquidators will be appointed by the General Assembly and the assets of the association, if any, will be distributed in conformity with Article 9 of the Law of 1st July 1901 and with the decree of August16th, 1901.