English translation of the official statutes as deposited in French in Paris, France, March 12th 1998. Modified June 26th 2008, 24th June 2010, 21st June 2012
European University Information Systems June 2012 Statutes update
Article 1: Designation
A statutory association governed by the French law of July 1st, 1901 and its law of enforcement of August 16th, 1901 is founded between the subscribers of the following articles and designated as follows: EUNIS (European University Information Systems).
Article 2: Purpose
This association was founded with the following objectives:
- to encourage exchanges, cooperation and debates between the persons responsible for information systems in higher education or research institutes/organizations within Europe,
- to discuss with the major suppliers of information systems and to present them with the University point of view,
- to establish relationships with supervisory organizations in charge of information systems in higher education and in research institutes in each country as well as at the European and international levels.
Article 3: Domicile
The domicile is located:
c/o Jean-François Desnos, Maison des Universités, 103 Boulevard Saint Michel, 75005 Paris, France. (Previous address: c/o Pr Yves Epelboin, Case 1205, Université Pierre et Marie Curie, CPM, 4 place Jussieu, 75252 Paris Cedex 05). The Board of Directors has the power to transfer the domicile. However, ratification by the General Assembly is necessary.
Article 4: Members
The association is made up of Regular Members, Members by Correspondence, Honorary Members and Corporate Members and Personal Members.
- Regular Members are Higher Education and Research Institutions within Europe, (for example Universities, Research Institutions, Faculties, Institutes, National Public Organizations in Higher Education and Research) who are represented by Representatives. In the following we sometimes write “member” for “representative of a member”. Representatives are the persons appointed by their institutions and they must work in the field of information systems in their higher education or research institution. Regular Members commit themselves to paying an annual subscription.
- Members by Correspondence are selected in a similar manner to Regular Members. Members by Correspondence are ineligible as Regular Members. This category is reserved for representatives of non-European institutions. Members by Correspondence pay a subscription, but they do not have voting rights.
- Honorary Members are persons who have rendered notable service to the association. They are appointed by the General Assembly after proposal by the Board. They do not have to pay any subscription. They do not have voting rights.
- Corporate Members are companies interested in EUNIS activities. They are appointed by the General Assembly after proposal by the Board. They pay a subscription but do not have voting rights.
- Personal Members are individuals interested in EUNIS activities without being the representatives of an organization. Personal Members pay a subscription, but they do not have voting rights. They may participate in all EUNIS activities with the same advantages as the Regular Members.
- EUNIS Members representatives – Events fees for EUNIS Members Individuals belonging to EUNIS organizations (Regular Members, Members by Correspondence and Corporate Members), as well as Honorary Members and Personal Members, will get a discount fee at all events organized by EUNIS. By “Individuals belonging to a EUNIS organization” we mean: all staff and managers of the university/institution/company having paid the annual membership fee to EUNIS. Where the EUNIS member is itself a membership organization (e.g. a national body representing universities or other HE institutions as members) only the core staff of that organization qualify for the EUNIS discount.
Article 5: Admission
To become Members of the association, applications must be accepted by the Board, which considers candidates for membership during its meetings and proposes them for approval by a General Assembly vote. Each application should be signed by an authority of the Education or Research institution/organization giving the name of the representative on the EUNIS General Assembly. A new representative should be nominated if this person leaves the institution. The Board presents the list of accepted and non-accepted members, each year, to the General Assembly who may reverse the decision of the Board.
Article 6: Removal
A Regular Member, Member by Correspondence or Corporate Member may be removed if it fails to pay its subscription, and its representative will be removed accordingly from the General Assembly and any other committees. Personal Members are automatically removed if they do not pay their subscription.
The EUNIS Board of Directors reserves the right to ask a Regular Member to replace its Representative if this Representative behaves in a way which conflicts with the aims of EUNIS.
Article 7: Resources
The resources of the association are divided up as follows :
- the amount of admission fees and subscriptions,
- subsidies from state and local authorities,
- all other resources which are not forbidden by the rules and regulations in force.
Article 8: Management structure
The management of EUNIS is organized in the following bodies:
- The General Assembly
- The Board
Article 9: General Assembly
The General Assembly includes all the Representatives of Regular Members, Members by Correspondence and Corporate Members, Personal Members, having paid their annual fee, as well as Honorary Members.
Regular Members of the General Assembly elect the Board.
Article 10: Board
The association is directed by a Board, made up of at most 12 (twelve) Regular Members of the General Assembly, each elected for three years by the General Assembly. No more than 2 (two) persons from the same country can be members of the Board at the same time.
The members of the Board may be re-elected twice, or more if the total of their service terms is less than 9 (nine) years in row.
One third of the Board members are elected every year by the General Assembly. Procedures for creating a suitable system of elections are described in the Internal Rules.
The Board is empowered to run and administer the association, subject to the powers of the General Assembly.
The Board elects once a year by secret ballot the following officers among its members:
a President, if need be, up to 3 Vice-Presidents, a Secretary and, if need be, a Deputy Secretary, a Treasurer and, if need be, a Deputy Treasurer.
The President represents the association in all the matters of civil law. He or she may give a proxy to any Member of the Board under the terms stipulated in the Internal Rules.
In the event of vacancies, the Board temporarily provides for the replacement of its members. Their permanent replacement is made on the occasion of the next General Assembly for the duration of the original term of office.
Article 11: Meeting of the Board
The Board meets at least once a year, by notification of the President, or at the request of at least one third of the members. Decisions are made by majority vote. In case of a tie, the President casts the deciding vote.
Any attending Board member can represent at most one non-attending member. Postal vote is not permitted.
Any Member of the Board who fails to attend two meetings in a row may be removed from the Board.
Past Presidents are invited to attend the Board meetings as advisors. They do not have voting rights.
Article 12: Meeting of the General Assembly
The General Assembly includes all the members of the association, whatever their membership position. It is called at least once a year. The annual General Assembly takes place during the EUNIS Annual Conference.
At least fifteen days before the date of the General Assembly, the Executive Secretary calls a meeting of the members. The draft agenda appears on the notification to attend. The General Assembly Members can suggest additional agenda items by notifying the Executive Secretary one week before the meeting.
The President, assisted by his officers, chairs the Assembly meeting and presents the previous year’s activity report for the association. The Treasurer explains his management of the finances.
At the General Assembly meeting decisions can only be made on items appearing on the agenda. Decisions are taken by absolute majority of attending or represented General Assembly Members. Any attending member can represent at most one non-attending member. Postal voting is not permitted.
If need be, the President or more than half the registered General Assembly Members can call an extraordinary meeting of the General Assembly.
Article 13: Internal Rules
Internal Rules can be established by the Board. Internal Rules are meant to lay down non-statutory matters, notably those dealing with the internal organization of the association.
Article 14: Dissolution
In the event of a dissolution pronounced by at least two thirds of the members attending the General Assembly, under the terms of validity set out in Article 10, one or several liquidators will be appointed by the General Assembly and the assets of the association, if any, will be distributed in conformity with Article 9 of the Law of July 1st, 1901 and with the decree of August 16th, 1901.